IT Support 101: How much email storage do you need for work?


How much email storage would you need for work? IT Support SIngapore IT Block it services it solutions isp
How much email storage would you need for work?

So how much email space do you need to work? Because it is you and your work. And in this day and age, people want to archive all their emails and have no time for backup. Of course, realistically speaking from a techie or IT person's point of view, it is hard to empathize since an IT person would rather deal with tickets and is afraid of emails. So much so that it gives us great pleasure, almost a feeling of pure bliss to delete an email. To see zero unread messages on our screen and to see the number of emails we have in total in the hundreds and preferably the tens.


This is difficult to achieve but in the case of an unimportant staff that is scared of responsibility in the IT department, it is not uncommon. So it is hard for an IT person to empathize since they do not understand what the other staff members do in their daily deals and briefing. We googled to find out and came across a weird article that wrote 100MB is more than enough and 350 MB email space is plenty. Based on words and size of words and number of words.

How much email storage would you need for work? IT Support SIngapore IT Block it services it solutions isp
How much email storage do you need for work?

Real-world application

How much email storage do you need for work?

But this is the real world, not an ideal world. In the real world, we work with clients and with leads and plenty of marketing emails. We have spam marketing emails, emails from clients, prospective client emails, the first building, sales generation, quotation emails. And to assume that emails are emails and we forget about attachments or visuals is ridiculous. 100MB per person limit? Depending on the email server, like Google, for example, the limit of one email is 25 MB. So technically speaking, if a client was lazy to send a link and attached a small video file to the email and sent it to you. Just replying to them a few times or them sending you an email over and over again with the said attachment would easily exceed that 100MB size limit.


So where is this number of 100 MB to 350 MB, it comes from an old blog post if you google this title that published in 2005 https://searchwindowsserver.techtarget.com/answer/Determining-the-best-mailbox-quota-size-for-your-users. So the information is outdated, and IT staff around the world in 2019 are trying to play this information as the bible. Which is religious and not very scholarly or scientific? If you ask our opinion if you are asking that is.

NATURE OF EMAILS

How much email storage do you need for work?


Of course, if emails are used with words, just words sending to one another. That would be enough. And maybe in the future emails (in fact there already is an attachment server option) like from Gmail where you can attach a file uploaded in google drive. Which does not add on to the space or size of the email sent out, but allows you to send a large file with your email as a download link allowing you to download the file quickly and not affect your email server space. And that is if emails are with attachments. But attachments which are a thing of the past in the face of cloud storage based attachments, it cant solve or reduce the size of the problem. Emails are going to become more and more pretty. Meaning emails may have a design or coding element to them. An email becomes like a website. A mini website, meaning you would be able to code an entire website easily as an email, an interactive email of sorts and send it to your clients who click on a snowman and Santa jumps out with gift vouchers or